Senior HR Assistant, Economic Community of West African States (ECOWAS) | Data Management

Fifteen West African nations make up the Economic Community of West African States (ECOWAS), a regional organization. It was established on May 28, 1975, when the Treaty of Lagos was signed. Its goal is to advance regional economic integration.

We are hiring to cover the following positions:

Job title: Data management and senior HR assistant

20000131 is the job code.

Where: Nigeria’s Abuja

G6/G7 grade

Status: Permanent Human Resources Directorate

Salary Policy & Pension Administration Department: Internal Services

Line Supervisor: Employee Data

Management & Reporting Officer

Overview of Roles

The incumbent is responsible for overseeing the Employee Data Management & Reporting Officer and ensuring that all data entry is accurate as well as maintaining protocols for data collection, input, and oversight, as well as management.

Moreover, he or she will be in charge of managing data entry, guaranteeing data integrity, producing reports, and assisting with HR tasks with an emphasis on data correctness and compliance through written and verbal communication as well as making sure real-time employee facts are obtained when needed.

Function and Accountabilities

As needed, pull information from the existing ERP system—such as SAP—and provide the business with the reports it needs.
Assemble and collect information to be processed and added to databases.
Enter employee data into systems and databases for HR.
Sort, insert, and handle information about personnel details.
Examine and confirm information about personnel details.
Keep databases up to date for different kinds of tasks and features.
Enter and retrieve information about staff members’ administrative responsibilities and tasks from a database.
Help with the creation and analysis of HR reports to offer information on important indicators like diversity, headcount, and turnover.
When necessary, create ad hoc reports for HR management and other departments.
Make sure that ECOWAS Institution policies and data protection laws are followed, as well as record-keeping requirements.
As required by law, keep and update personnel files and employment records.
Manage the data processing tasks associated with one or more projects.
Assist with technology-related projects and HR systems, and produce reports and data that the company requests.
Get information out of databases.
Help staff members with questions about HR data while maintaining confidentiality and giving correct information.
Verify data entered into the database on a regular basis.
Carries out any additional duties that the supervisor assigns.

Education and Experience

An accredited university’s Brevet de Technicien Superieur (BTS) or Ordinary National Diploma (OND) in information technology, statistics, or a related discipline.
Eighteen years of experience in the public or private sector, or in international organizations, in information technology, data management, and/or administrative work.
Proficiency in understanding and implementing human resources rules, methods, and practices concerning leave, salary, benefits, pensions, medical, hiring, payroll, and other related areas within a business.
Ability to use ERP systems, such as SAP, proficiently for skilled administrative and specialized technical activities; comprehension of HR principles; application of SAP work procedures; and ability to respond to and answer HR inquiries.

Maximum Age:

Be younger than fifty years old. This clause is not applicable to candidates who are internal.

Essential Skills for Ecowas:

Proven ability to facilitate discussions in groups so that members can share knowledge, concepts, or awareness and/or get feedback.
Strong networking and teamwork abilities, as well as the capacity to inspire confidence in others and favorably impact colleagues in the face of difficulties.
Ability to successfully participate in and finish activities at hand by inspiring oneself and/or others.
Capacity to take the lead in managing one’s own performance and career and to ask for help or coaching when needed.
Outstanding work ethic, optimism, drive, adaptability, critical thinking, problem-solving, and conflict-resolution skills to perform duties related to the role.
Ability to take the initiative to address issues and increase output in terms of both quality and/or quantity.
The fervent will to assist others and the ability to sympathize in order to foster understanding between people.
Capacity to collaborate with others to assist and handle the needs of stakeholders and clients.
Capacity to multitask, efficiently manage one’s own time, and help achieve goals linked to assigned obligations and client service/stakeholder management standards.
The capacity to collaborate with others from different cultural origins and to comprehend their requirements, interests, and viewpoints in order to avoid or resolve complaints and misunderstandings.
Outstanding interpersonal skills and comprehension of many cultural variances, particularly in West Africa.
The capacity to actively listen to others’ opinions, requests, and worries as well as to comprehend, absorb, and convey the necessity of incorporating diversity management into regular workplace procedures in compliance with ECOWAS regulations and policies.
Ability to take diversity into account when offering services, answering inquiries, identifying and letting go of stereotypes and preconceived beliefs about particular groups and people.
Basic knowledge of the goals and operations of the ECOWAS organization.
Familiarity with ECOWAS standard operating procedures and practices in relation to designated tasks (like interpreting rules) and work instruments (like technology).
The ability to maintain records, generate reports, and provide information related to a given task, as well as to apply ECOWAS norms for emailing, reporting, writing communication, etc.
The capacity to explain ECOWAS projects and programs that are pertinent to tasks and to show that you understand the data that the department, institution, or agency uses. This includes being aware of where the data is stored in the system, being able to understand how it is related to other data, and understanding how changes to one piece of data may affect other data in the system.
Outstanding numeracy abilities, including the capacity to methodically gather, compile, categorize, and summarize facts.
Ability to implement new or modified processes or procedures in compliance with guidelines and/or best practices (e.g., filing, verification, approval, and categorization procedures) and to contribute to them.
Focused on the details, able to see mistakes, inconsistencies, and issues while delivering information succinctly and effectively.
Strong capacity to think creatively and take the initiative to come up with different ways to solve processing challenges (such as those involving quality, quantity, and turnaround time).
The capacity to compile, evaluate, and organize material and information in a logical order.
The capacity to offer insightful feedback when requested and to apply constructive criticism from coworkers, clients, or supervisors.
Proven computer capabilities, including exceptional word processing abilities and mastery of databases (like Access), spreadsheets (like Excel), email, and social networking, are displayed.
The capacity to communicate complete and accurate messages to the right people or departments.
Diplomacy, tact, and strong interpersonal abilities.
Proficiency in one of the three official languages of the ECOWAS: Portuguese, French, or English.
Seasoned time management abilities with the capacity to create thoughtful, individual work plans for one’s own tasks and labor and to keep going until every task is finished.
The capacity to create work goals, employ action planning techniques, and determine the necessary measures to reach objectives.
Capacity to comprehend and participate in work unit or team objectives, plans, and activities as well as group decision-making processes.
Capacity to establish and oversee daily operations for the workplace and those under supervision by adhering to semi-routine administrative procedures (e.g., scheduling tasks and managing time).
Strong organizing and focus abilities are necessary to fulfill deadlines, prepare documents accurately, and follow office procedures and standards.